What Are All Those Buttons For? (Or, Formatting Your Posts)

formatting-toolbarHave you ever been writing up a blog post and wanted to add a little flourish? Most of us have. But have you also found yourself wondering just what some of those buttons do? Some are easy, but let’s go though all of the toolbar buttons anyway.


Bold. Makes selected text bold. Should be used to make something stand out – if everything is in bold, it can’t do its job.


Italics. Makes selected text italicized, or emphasized. Like bold, if overused it loses its meaning.


Strikethrough. Puts a line through the text, as if to cross it out.


  • Creates
  • a
  • bulleted
  • list


  1. Creates
  2. a
  3. numbered
  4. list



“Makes the selected text stand out, great for highlighting quotes you may have used.”

– Kailey


Standard left-aligned text.


Centers the text. Use as needed but keep in mind not everything is meant for centering. For example, long blocks of text or recipes with ingredients lists and step-by-step directions become hard to follow when centered.


Makes text align to the right.


When you have selected text, this button will become active. You can enter a URL and turn the text into a link, or even search through and link to your past posts and pages.


Removes a link.


Use this to break a post into a ‘teaser’ with a ‘read more’ link.


Runs a spellcheck on your post. But don’t forget to proofread yourself too! This spellchecker won’t catch grammar mistakes.


If you’re “in the zone,” you can open up full screen mode to remove distractions and focus on writing.


This button will reveal another row of buttons!


Change the block-style of your text. Most of what we write will be in the default paragraph form, but you can add headings and more with this selector.


Underline. Another easy one. Be careful though, most internet users associate underlined text with links, so make sure not to use it when italics or bold will do.


Justify the text. Justify can look really attractive, but is best used if writing in a narrow space – like newspaper columns. Using it too much can cause weird gaps between your words and make it awkward to read.


Change the font color. This is another one that should be used cautiously. Bright reds, greens, and pinks can often make the works look childish – especially against modern, victorian, or contemporary backgrounds. Try to use colors that compliment your site. If you can’t seem to find the right fit, ask InsideOut about adding a custom color palette.


If you’re copying and pasting text from a source that already has formatting, it’s good to use this button. Sometimes you may not realize that you’re copying over a specific font or font-size, and it just doesn’t always look good on your site.


If you’ve written up a draft in Microsoft Word, use this button to paste it in nicely. Since Word is not aimed at web copywriters, there’s often a lot of formatting junk that frequently causes a number of problems when published to your site. If possible, we recommend not drafting your posts in Word. Write directly in WordPress, or use a light text editor instead of a full-featured word processor.


In cases where you’ve already added text to your post, but want to remove the formatting, this button is your friend.


Trying to find the © or ™? This button will give you easy access to common symbols and accent letters for words like café.


Move blocks of text to the left.


Move blocks of text to the right.






A quick reference. Covers much of what I wrote about here.

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  1. Pingback: Dealing with Big Pages | Inndx Blogs and Websites

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